Billing Guidelines

Bills must be submitted on the 15th and last day of each month by 9pm EST.

Make sure that your bills contain complete information. The more information you can give, the smoother the billing process goes.

Bills will not be paid until your contract, W9 form and I9, Employment Eligibility Form, have been filled out and received in the office.

Also, a signed copy of your printed bill, along with copies of receipts, must be emailed to Billing@penn-york.com before payment will be made.

2438 Constitution Avenue
Olean NY 14760

FAX: 716-373-7202
EMAIL : Billing@penn-york.com

Separating Bills

A Separate bill must be made for each separate project.

Every project, prospect, company, breakdown, is a separate bill.

Receipts

Only send copies of receipts.

Originals should be retained for your records.

All expenses must be receipted. We cannot pay for expenses without receipts.

Receipts must be legible.

Mileage

Miles driven will be asked for and the billing form will calculate your mileage charge.

Other

Office supplies, phone costs*, internet expenses, printer ink, etc., cannot be billed out. They are considered the cost of running an independent business.

* Related, separately receipted phone calls are billable

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